Guides

Short how-tos for each job. Two minutes each.

Watch: From an event to a shared report

Record an event, add a photo and attendance, publish its report, then share the month’s report as one link.

2 minutes · with captions · recorded on 05/11/2026 with a demo college

What each role can do
Action	Admin office	Principal	IQAC coordinator	Head of department	Teacher	Management (view only)
Add and change events and deadlines	Yes	No	Yes	Own department	Own department	No
Preview reports	Yes	Yes	Yes	Yes	Yes	No
Publish reports	Yes	Yes	Yes	Own department	Own department, sent for approval	No
Approve reports	Teachers' reports; all with the tick	Yes	With the tick	Own department	No	No
Create and send share links	Yes	Yes	No	No	No	No
See published reports	Yes	Yes	Yes	Own department	Own department	Approved ones only
Add and change people	Yes	No	No	Own teachers	No	No
Upload the student register	Yes	No	Yes	Own department	No	No
Stakeholders (report recipients)	Yes	Yes	No	No	No	No
College details and departments	Yes	No	No	No	No	No

Admin office
- Add and change events and deadlines
- Preview reports
- Publish reports
- Approve reports: teachers' reports; all with the tick
- Create and send share links
- See published reports
- Add and change people
- Upload the student register
- Stakeholders (report recipients)
- College details and departments
Principal
- Preview reports
- Publish reports
- Approve reports
- Create and send share links
- See published reports
- Stakeholders (report recipients)
IQAC coordinator
- Add and change events and deadlines
- Preview reports
- Publish reports
- Approve reports: with the tick
- See published reports
- Upload the student register
Head of department
- Add and change events and deadlines: own department
- Preview reports
- Publish reports: own department
- Approve reports: own department
- See published reports: own department
- Add and change people: own teachers
- Upload the student register: own department
Teacher
- Add and change events and deadlines: own department
- Preview reports
- Publish reports: own department, sent for approval
- See published reports: own department
Management (view only)
- See published reports: approved ones only

What each role can do

What each role can do
Action	Admin office	Principal	IQAC coordinator	Head of department	Teacher	Management (view only)
Add and change events and deadlines	Yes	No	Yes	Own department	Own department	No
Preview reports	Yes	Yes	Yes	Yes	Yes	No
Publish reports	Yes	Yes	Yes	Own department	Own department, sent for approval	No
Approve reports	Teachers' reports; all with the tick	Yes	With the tick	Own department	No	No
Create and send share links	Yes	Yes	No	No	No	No
See published reports	Yes	Yes	Yes	Own department	Own department	Approved ones only
Add and change people	Yes	No	No	Own teachers	No	No
Upload the student register	Yes	No	Yes	Own department	No	No
Stakeholders (report recipients)	Yes	Yes	No	No	No	No
College details and departments	Yes	No	No	No	No	No

Admin office
- Add and change events and deadlines
- Preview reports
- Publish reports
- Approve reports: teachers' reports; all with the tick
- Create and send share links
- See published reports
- Add and change people
- Upload the student register
- Stakeholders (report recipients)
- College details and departments
Principal
- Preview reports
- Publish reports
- Approve reports
- Create and send share links
- See published reports
- Stakeholders (report recipients)
IQAC coordinator
- Add and change events and deadlines
- Preview reports
- Publish reports
- Approve reports: with the tick
- See published reports
- Upload the student register
Head of department
- Add and change events and deadlines: own department
- Preview reports
- Publish reports: own department
- Approve reports: own department
- See published reports: own department
- Add and change people: own teachers
- Upload the student register: own department
Teacher
- Add and change events and deadlines: own department
- Preview reports
- Publish reports: own department, sent for approval
- See published reports: own department
Management (view only)
- See published reports: approved ones only